Grow | Outsourced Business Contracts & GDPR

Looking to Outsource?

COVER YOUR BUSINESS, ASSOCIATES & CLIENTS


Grow your outsourced business on YOUR terms

Thinking you should be outsourcing your business?

Moving your business towards working with a team of freelancers and outsourced workers can be a frustrating and frightening process...


  • Will your first Virtual Assistant let you down?
  • WIll your Bookkeeper mess up and leave you in the lurch?
  • Will your new PR person be all hot air and no results?
  • Will your Website Developer leave you with problems you can't resolve?

There's a lot that you're expected to know, but the good news is KoffeeKlatch will help you with this. You're not going to drown in a sea of legal documents!

Created for the online way you work today by people who understand the 'gig' economy with all its advantages and hidden dangers.


Our basic contracts, policies and packages are £45 +VAT for individual purchase. For even bigger savings, check out our multi-buy offers!

Save time, create profitability and set boundaries.

Prices increase on a regular basis, so the best time to buy is right now!

What Our Customers Say...

I've just sent the Booking Form and Terms for the first time to a new client for signing. They have been incredibly complimentary about it. It's clear, comprehensive and they know exactly where they stand.

Emily Dover
PA Me

Taking on my first associate was really simple with the KoffeeKlatch associate agreements. I felt confident that the agreements would protect both of us if anything were to change and reassured by the level of detail they go into. Clauses on payments, holidays, confidentiality, standards of work etc. it's all there!

Claire Grace
The Assistant Quarters

When people ask me how do I cope with clients, contracts, data protection changes and running a VA business, I tell them I don't worry about it, I just ask KoffeeKlatch.   I don't have to be confused or work it all out on my own.

Lucy Messaritis
Nixon Executive Support

VA Hiring Agreement

Updated 2018 Version (With GDPR)

You hired your first VA because you were too busy, but now you need to contract properly to take care of GDPR and many other things. 


Included in the VA Hiring Agreement:

1.  VA Booking Form
2. VA Data Processing Instructions
3.  VA Hiring Agreement

4.  Sample security instructions

It's easy to forget to cover the bases on things that come back to bite you later. From hours, to tax and copyright there are lots of things you need to sort out and discuss.


A VA specific agreement fit for the way you work today.

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    Never worry about losing your clients to your associates again! 
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    Easier and faster associate onboarding 
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    Choose Ltd or Unlimited options inside the agreement.
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    Handles GDPR and confidentiality and NDAs
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    Deals with copyright and IP
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    Create project based variations when you need them
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    Expert legal support (via Facebook group) 

Includes 1 - 2 years membership of our Facebook support group (dependant on the product)

Standard

For those looking to add their own logo.

Premium

For those needing a fully editable version.

Web Designer Hiring Agreement

Updated 2018 Version (With GDPR)

From who owns what, where the master log-ins are stored, and more, there are lots of things you need to agree and discuss.

Included in the Web Designer Hiring Agreement:

  • Booking Form
  • Data Processing Instructions
  • Hiring Agreement
  • Sample Security Instructions
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    Create clarity about availability, what is to be done and to what standard.
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    Secure your client data and copyright
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    Avoid unexpected extra charges
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    Handles GDPR and confidentiality and NDAs
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    Ensure you are the master owner of all your licenses and material.
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    Expert legal support (via Facebook group) 

Includes 1 - 2 years membership of our Facebook support group (dependant on the product)

Standard

For those looking to add their own logo.

Premium

For those needing a fully editable version.

Bookkeeper Agreement

Your bookkeeper is going to be accessing your financial records and may even be just paying your bills online.

You have to really trust someone to give them that level of access to your life.

You are going to need secure working practices, data handling and more to protect you and your bookkeeper from misunderstandings and mistakes.

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    Create clarity about availability, what is to be done and to what standard.
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    Secure your financial data and log ins
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    Choose Ltd or Unlimited options inside the agreement.
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    Handles GDPR and confidentiality and NDAs
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    Avoid unexpected hourly rate bills
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    Expert legal support (via Facebook group) 

Includes 1 - 2 years membership of our Facebook support group (dependant on the product)

Standard

For those looking to add their own logo.

Premium

For those needing a fully editable version.

PR & Social Media Agreement

A Public Relations agreement covers a lot more than column inches in the press.

Your PR may be doing social media for you and lots more.

Are you paying by the hour, by the column inch or the project?

It is vitally important that you share your social media securely not just give someone your own log ins.

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    Create clarity about availability, what is to be done and to what standard.
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    Secure your social media
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    Help you create and maintain your brand
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    Avoid unexpected tax bills
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    Expert legal support (via Facebook group) 

Includes 1 - 2 years membership of our Facebook support group (dependant on the product)

Standard

For those looking to add their own logo.

Premium

For those needing a fully editable version.

Business Policies

Is your business too small to need a policy pack?  


No.  The smaller your business, the more vulnerable you are to some problems.   While big businesses have multiple systems and fail safes, for small businesses the only option is really to get it right first time.


If you are thinking you are exempt from all legal requirements (or problems) because you run a small business - think again.

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    Comply with your legal obligations
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    Support any tenders or pitches you have
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    Add more information for your associates and clients on what is expected
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    Data Protection policy (with support as it all changes over 2017/2018)
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    Equality policy
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    Social Media policies
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    Expert legal support (via Facebook group)

Includes 1 - 2 years membership of our Facebook support group (dependant on the product)

Standard

For those looking to add their own logo.

Premium

For those needing a fully editable version.

Data Protection & GDPR

You've heard a lot of talk about GDPR and want to know how to prepare your business for it. There's a lot of chatter, but not a lot of facts or helpful advice. Until now...

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    Coaching and support on Data Protection
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    For VAs and with VAs
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    Designed for the way you work with your own data and your customer's data
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    Get ready for the General Data Protection Regulations changes in 2018
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    Help your clients prepare
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    Designed to support VAs using our terms and associate agreements only.
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    One year's membership into a dedicated Facebook group
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    Expert legal support and advice

GDPR for Outsourced Business

Join us and other outsourced businesses to  work together and get ready for GDPR.

Already a customer and looking to upgrade?

If you are an existing KoffeeKlatch customer you are entitled to discounted upgrades of your contracts and GDPR support. Click the button below to view the upgradeable options for your business.