Contracts, Terms of Business, and Other Resources For Your Online Programme

Easy contracts for your affiliate program, coaching business, and if you have a presenter or referral program.

Essential contracts specially designed for getting you programmes online

Affiliate, coaching, referral, web designer, and VA agreements to protect your online programme

You worked really hard to create content for your online programme. Don’t forget the affiliate, coaching, and referral agreements as well as any contracts that you might need for your web designer or VA. Having the right legal requirements in place will help you get paid for what you do and protect your online programme.

Running a business can be stressful. There’s a lot that you’re expected to know, from GDPR and NDAs to IR35 or IRS and tax.

You want to protect your business, but the constant changes can make you feel completely overwhelmed.

Don’t worry. We won’t let you drown in a sea of legalese! With KoffeeKlatch, you don’t have to spend hours trying to work out what is going on and how it will affect you.

You need a range of contracts for the online way that trainers and coaches work today.

Our contracts are simple written agreements defining what you will do, what your clients and associates should do, and what happens if anything goes wrong. They’re written by expert lawyers so you can be confident they will protect your business.

Not only that, but we provide you with ongoing legal support so you’re not alone.

Contracts, policies and packages start at just £55 + VAT*

*excluding addons and standalones which differ in pricing.

Buy our Business Basics Pack and SAVE 20% per item

Reasons to choose affiliate, coaching, referral, and other types of agreements and contracts from KoffeeKlatch

Why you need proper contracts in place:

What makes KoffeeKlatch contracts special:

Benefit from our help with initial onboarding and ongoing support:

Contracts, policies and packages start at just £55 + VAT*

*excluding addons and standalones which differ in pricing.

Buy our Business Basics Pack and SAVE 20% per item

Which level of contract do you need?

You can choose Premium, Standard or Basic level contract/s. Each gives the same cover, but the branding and amount of support you receive varies according to where your business is at.

For pre-startups and early startups

For businesses with regular revenue

For established business models

Pricing (excl. VAT)*

*Pricing for addons, upgrades and standalones will differ. Please see individual products for more info.

from £55
from £95
from 250
Add your own logo
Edit all contract wording
Signature area
Downloadable files
Onboarding videos
Complete your own details
Private review
Up to 3 changes
Facebook group support
6 Months
12 Months
18 Months
Usage Limits
Website Usage
PDF Upload Only
PDF Upload Only
No Limitation
Download and video access
6 Months
12 Months
18 Months

Terms for Selling Your Online Course to Delegates

Are you selling your online course to delegates?

This replaces your platform’s default terms with one that works and protects you, your business and your delegates. These online delegate terms were written by our legal and business team and checked with online trainers to give you what you need in a way that your clients can understand.

Included in the Online Delegate Terms:

  1. Online Delegate Terms
  2. Online Delegate Terms Landing Page Checklist
  3. Group Rules
  4. BONUS: Mini IR35 Course

Currently available at a premium level only.

Online Presenter Terms of Business

Presenting to your delegates or team online?

Your online presenter contract needs to handle the legal issues that come with presenting online.   We know you have adapted by going online, but you need to adapt your contracts too.    There are a lot of differences between presenting ‘in the room’ as a speaker, trainer or coach and achieving the same effect in a virtual setting.    Just as you took time to adapt to the new media, you need your contracts to adapt and follow you through.  

Included in the Online Delegate Terms:

  1. Online Presenter Terms
  2. Online Presenter Booking Form
  3. BONUS: Mini IR35 Course

Agreement For Hiring an Online Course or Programme Presenter

Hiring an online presenter for your podcast,course or programme?  Or even having guest experts contribute live content unpaid?  This hiring agreement is for you.  Designed to cover the way we work today, virtually, online, and often between countries.  Covering copyright, IP,  use and reuse, and who needs to do exactly what before you go live or record.

Included in the Online Presenter Hiring:

  1. Hiring Agreement
  2. Booking Form
  3. Data Processing Form – for UK use
  4. Data Processing Form – for Global use
  5. ICO Reference Document (referred to in Data Processing Form)
  6. Sample Security Instructions
  7. Non-EU Model clauses

Referral Agreement Contract Form

Paying for referrals? Paying people to refer business to you can be a great way to build your business.   Are you just doing it on a handshake or a verbal agreement? These days you need to be very clear about things like data privacy.   You need to sort out exactly what you pay for (and when) and how you are going to handle GDPR and confidentiality. This referral agreement handles all the things you need to make paying for referrals an easy part of your business.

Included in the Referral Agreement:

  1. Referral Agreement Terms (Choose between receiving commission or paying commission)

Affiliate Agreement

For those building an affiliate base, this agreement makes managing affiliates easier and sets clear guidelines on how to handle invoices, payments, legalities and how the scheme will work.

Included in the Affiliate Agreement:

  1. Affiliate Agreement Terms

VA Hiring Agreement


Do you have a VA or a team of VAs?   This is the one you issue to your TEAM

The VA Hiring Agreement covers hiring VAs who run their own company as well as VAs who operate as a sole trader. It includes clear policies and procedures to protect you, including GDPR, copyright, (covering what happens when your VA uses AI) non-compete clauses and NDAs. 

Included in the VA Hiring Agreement:

  1. VA Booking form
  2. VA Hiring Agreement
  3. VA Data Processing Instructions for supporting your business
  4. VA Associate Data Processing Instructions (sub data processor)
  5. Data privacy contractual terms
  6. VA Booking Form
  7. Sample Security Instructions
  8. ICO guidance notes
  9. Videos on how to complete your documents and Facebook group support
With the VA Hiring Agreement, your team relationships will be managed professionally as well as saving you time, money and stress.

Web Designer Hiring Agreement

Do you employ a web designer to carry out your online programme?

If yes, this is the contract you need to manage your relationships with them.

The Web Designer Hiring Agreement covers hiring designers who run their own company as well as those who operate as a sole trader. It includes clear policies and procedures to protect you, including GDPR, copyright, non-compete clauses and NDAs.

Included in the VA Hiring Agreement:

  1. Web Designer Hiring Agreement
  2. Web Designer Data Processing Instructions
  3. Web Designer Booking Form
  4. Sample Security Instructions
  5. Onboarding Videos

GDPR Data Privacy Policy

Work towards GDPR compliance with our bestselling GDPR Privacy Policy. Includes a step-by-step mini course to guide you through what to include within your policy as well as your cookies and data retention.

Included in the Policy Starter Pack:

  1. Data Privacy Policy
  2. Step-by-step Mini Course (Includes Cookie and Data Retention guidance)
Please note: This policy is FREE when purchasing our full GDPR Programme

Website Acceptable Use Terms

The Website Acceptable Use Terms is a policy designed to be shown on your website and sets out the following:

  • Copyright and IP
  • Liability
  • Permitted use
  • Rules

Website terms of use are designed to be used alongside your terms of business (the contract between you and your client) and your Data Privacy Policy.

GDPR Compliance for Trainers, Speakers & Coaches

Worried about GDPR compliance? 

The General Data Protection Regulations (GDPR) are now in place, but it can be a struggle to figure out what trainers actually need to do (and what you don’t). What’s more, with constant changes, you need to keep up to date if you’re going to meet your legal obligations.

This programme is designed to help you comply with GDPR in an easy, supportive and practical way.

Access to the most supportive and comprehensive GDPR community for trainers is yours for 12 months at a time (you have the option to renew at the end of each year).

Get Your Programme Online Business Pack: Save 20%

The ultimate business bundle for your moving your programme online!

Choose any three items (or the full set) and SAVE 20% compared to the cost of buying them individually.

Options available within the bundle:

  1. Online Delegate Terms
  2. Online Presenter Terms
  3. Referral Agreement
  4. Affiliate Agreement
  5. VA Hiring Agreement
  6. Web Designer Agreement
  7. GDPR Data Privacy Policy
  8. Web Acceptable Use Terms
  9. GDPR for Trainers & Coaches
Your multi-buy discount will be applied automatically as you add each item to the cart.

Existing Customer?

If you are an existing KoffeeKlatch customer, you are entitled to discounted upgrades. Please click the button below and then login to view your options.