Global Trainer Booking Agreement

£45.00£250.00 plus VAT

Included in the Global Trainer Booking Agreement:

  1. Hiring Agreement
  2. Booking Form
  3. Data Processing Form
  4. ICO Reference Document (referred to in Data Processing Form)
  5. Sample Security Instructions
  6. Non-EU Model clauses

Not sure which level you need? Compare contract options here

Clear

Step-by-Step Course

With access to our dedicated KoffeeKlatch Training Zone, GDPR has never been simpler!

Our insightful, step-by-step course is designed to help you hit the ground running and leave you ready to implement the processes within your business.

Coaching & Support

With you every step of the way is our supportive group of GDPR experts, tech specialists, trainers and other industry peers.

Community

With our private Facebook group for industry specific GDPR groups, you have a community at your fingertips!

Understand Your Data

Designed for the way you work with data in your own business and the data you handle for clients.

Constant Updates

Guaranteed updates when new legislation is released. Helping you to grips with the changes that Brexit will bring.

Policies & Documents

Policies and documents that both you and your customers can understand and implement within your business.

Videos & Live Webinars

Videos, live webinars and audio downloads to help you work through the course materials at your own pace.

Practical & Hands On

A practical and hands-on approach to remove the headache and leave you feeling accomplished.

Be Compliant

Designed to help you learn the ins and outs of your business and its data and guide you towards compliance.

We are trying to make your check out experience better. 

To do this we monitor how often people visit our check out without purchasing. If there is a reason why you got stuck please let us know at : support@koffeeklatch.zendesk.com. We value your privacy.

Any information we collect on you is used in accordance with our data privacy policy We are not here to hassle you – just trying to serve you better.

Hiring a global trainer to work in another country?

Have you ever thought about what you might need to protect your business in a world where different laws apply depending on where you and your associates are working? 

GDPR can apply whereever you are if you your delegates or clients are EU citizens. 

With you, your clients, and your trainers moving around the world, you need to take a global approach.

We have seen a lot of out of date trainer contracts that ignore the massive implications of data protection.  It is not just the EU who want you to secure and lock down customer data. 

It’s easy to get so keen on handing over the work once you find the right person that you don’t sort out the things you need to protect your business.   Some things can come back to bite you later.  Long after the work is done.

Whether you are looking for a short term project, or an ongoing and trusted  associate trainer you need to protect your business.

Not everyone has thousands of pounds to spend on having legal contracts drawn up.    Knowing how to protect your business without alientating the people you pay is quite an art – and not many people have the experience to do it properly.  

While things mostly go right, there are things you should not miss out.  Things that will come back to haunt you a long time from now.

Your need to be thinking about things like:

  • Making sure you have a non compete clause
  • Securing rights when the work is done
  • GDPR compliance

If it all goes wrong you can lose time (and money) on things like “I thought you were doing that” or “But that is extra”.

As a freelance trainer GDPR was a real headache ..... I looked to Annabel having seen her inn action at Trainer Talk Live. ...not only informative but reassuring, amazingly helpful and fun! Who knew GDPR could make you laugh? Annabel coped seamlessly with us all on different parts of the GDPR journey, answering queries and raising points we hadn't thought about. Annabel knows here stuff for sure but more importantly is a great communicator

Emma Williams

Trainer, Facilitator, Coach

If you are in one country and hiring associates or trainers to work across borders or in another you will quickly find you need an agreement that is fit for purpose.

The complexities of GDPR, Brexit, and other legal changes mean you really do need to be sure you have an adequate and signed set of documents before you let your trainer anywhere near your material and delegate information.

And if you and your trainer are collaborating online you can find yourself sharing  material with overseas associates without  leaving your office. 

You really do need to sort out who owns what and who can access what before it all gets out of hand.

You need an up to date global trainer agreement before giving your trainer access to your delegates and your material.

Not only will this help protect your business, but will help you

  • Create clarity about postponements and cancellations
  • Ensure you are the master owner of all your licenses and material
  • Provide the paperwork you need for GDPR when sending delegate data to your associate
  • and a great deal more

You are probably keen to get on with your new training project right now –  but you may want to know  – we thought about where you want to be when this relationship ends.  The best time to figure all of that out is when you’re starting!

We also know that even the most loyal of associates can sometimes be tempted to cut you out of the deal when the client wants a cheaper price.  We have got you covered for that too.

Created by trainers with trainers

This is not a general freelance agreement you have to wade through with lots of things that have nothing to do with the modern trainer role. This is something written for trainers with trainers who know the hazards of getting a client to commit, confirm and pay and how that reflects in the associate agreements you need.

We use trainers all the time (and we train).  We have added our own experience of working with trainers with more than 39 years of creating agreements and ways of working that help you grow your business without getting stuck in situations you can’t control.

Buy once use many times

If you need an additional trainer or a replacement – don’t worry.  You can re-use the same agreement again.

And if you love it so much you just want to share it with your friends or association or mastermind, ask about our affiliate scheme.

My client just signed my terms of business and sent me an email that said "I have to say it’s refreshing to see such a thorough, well-thought-out contract! I’ve attached the signed page to this email too".

Shelley Fishel

IT Training Surgery

We created this Global Trainer Hiring agreement just for you

In an increasingly complicated world, you don’t have to puzzle through all the things you need to make things we work.  You can get straight to the sweet spot and just add the special bits that this work for you..

Would you like to be able to

  • Onboard new trainers effectively
  • Handle GDPR without fuss or complications
  • Know when and how to add new elements to your contract to keep you on the GDPR track depending on where your trainer is based

Wouldn’t it be great if you could also

  • Handle Brexit changes to GDPR if you are in the UK (if and when that happens)
  • Avoid misunderstandings about what is chargeable when
  • Sort out who is supposed to be doing what
  • Avoid unexpected tax bills
  • Be clear about your regular trainer’s  legal status

And then let’s not forget

  • NDAs
  • Secure your copyright and IP
  • Post termination restraints to protect your customer base and information
  • Clear cancellation and postponement clauses

All designed to help you

  • Set expectations for your trainers that your global trainer can meet
  • Create a positive framework for your commercial relationships
  • Enhance your profitability by focusing your time on what you do best
  • Tick your compliance boxes.

This is not a vague freelance agreement that is supposed to fit anyone from a plumber to a computer specialists.

You won’t have to wade though things that have nothing to do with the modern trainer role. We know you will be sharing data, working in the cloud and doing all the things that make your growing business thrive.

A specific global trainer agreement fit for the way you work today!

Your Global Trainer Booking agreement

Designed for trainers who  who pay and use trainers to deliver work in other countries. 

From in the room, to online, from simple delivery to assisting in design and development.

We have got you covered.

You need to know that whatever the future brings and wherever you find yourself  hiring people, you have something behind you designed for the way you work today..

Having a clear contracting and onboarding process makes it so much easier to comply with your legal obligations whilst creating a clear process for who is doing what.  When you have a clear structure with your associate trainer you can reduce the time you spend worrying and you won’t get unexpected bills because you don’t feel it was clear what you were going to pay.

Includes:

  1. Booking Agreement
  2. Booking Form
  3. Data Processing Form
  4. ICO Reference Document (referred to in Data Processing Form)
  5. Sample Security Instructions
  6. Non-EU Model clauses

You can select Basic, Standard or Premium level depending on how much you want to change and how long a support period you want.

Not sure which level you need? Compare contract options here

Plus:

Comprehensive onboarding videos that take you through your what your documents mean, how to complete them and when to use them.

6-18 month’s membership of our community and with team support.

Members only webinars 

Free updates during your membership period.

We know not everyone is clear about how it all works and what needs to be done to put it all together.  Our supportive and friendly communities are designed for you to ask questions without worrying that they might be too small, and to find out how other business owners are handling similar problems and concerns.   

Our resident legal and technical experts are on hand to respond to your questions and help you get to where you want to go.You might want to know that we thought about where you want to be when this relationship ends.

So much more than a Global Trainer Hiring agreement

Working with experienced business owners from solo practitioners to international training firms, these terms have been developed to give you the structure and flexibility you need.

We create transparent contracts to help ethical business owners  create boundaries  without barriers for the team you don’t yet know.

You can use them as a free-standing agreement or alongside our basic policy starter pack (if you don’t have things like a data protection policy or a social media policy) or with our Global Trainer terms of business

But you are not just purchasing document templates.  You are joining a lively and supportive group designed to help you adapt to a changing legal landscape and get used to being the boss of your own global  business.

Just put these all together to match what you need to get your  business really into gear

Is this the right agreement for you?

These documents were developed in the UK for those who want to contract to GDPR standards for data security.

If you are in the UK/EU or have customers in the UK/EU or are accessing data about UK/EU citizens these documents will set you on the right track.

Local legal advice is always recommended as no-one can keep up with every detail of every change in every country.

These documents are designed to get you thinking about the best and appropriate practise for your business.  They are not a substitute for good business processes.

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