Add a seat for your VA to start your GDPR process

Add a seat for your VA to start your GDPR process

£75.00 plus VAT

Need your VA to get you started with your online GDPR audit and training? Add your VA to your one year membership of our GDPR training and support group.  They will follow the same programme but have their own support group where they can ask how best to help you.   This programme is designed to help you comply with GDPR in an easy, supportive and practical way and includes a one year membership  (from the date you started) to the following:
  • Access to our new dedicated training zone – so your VA can follow the same GDPR audit and training process as you and collate the material needed for your to make decisions
  • Access to a private Facebook group  for support and discussion on what works best for you
  • Step-by-step course to take them through the process using our information
  • Video training, checklists, planners, live webinars (at family-friendly hours)
  • Full GDPR compliance audit support so you can co-create:
    • Privacy Policies  (because one size does not fit all)
    • Data Retention Policies
    • Cookie policy
  • Includes checklists and forms for you and your VA to document your thinking and build your simple compliance files

Why should you have your VA help you?

We know you are busy.   Your VA can do some of the groundwork for you and come back to you with a file (and questions) to help you make key decisions on how best to make GDPR work in your business.   You will still have access to your own training material, so you can build an informed overview and be ready to move forward when the groundwork is done. The VA chair can only be purchased if you are a current member of one of our GDPR groups.   Please log in to your store account before purchasing. This chair is for your VA – it does not include providing you with a VA if you don’t have one.   This is not valid for cohort programmes.
Have a Question?

What do the levels mean?
Your documents and support options are explained here >

Which level should I choose?
If in doubt choose a lower level. You can upgrade later to a higher level to extend your support period or get more flexibility on where you can edit your documents

What do I get in the support period?
You get access to unlimited support in the KoffeeKlatch Facebook customer group.

You get access to updates and additional material at no additional charge during your support period

You get access to our growing library of support material in the ‘KoffeeKlatch zone’ designed to help you manage clients comfortably using your legal documents as a positive tool.

Who writes these documents?
These documents are written by our team of business and legal experts and then reviewed by key customers to check they reflect the way you work today.

Are all the levels editable?
The Booking and Data Processing forms are designed to help you collect and gather the information that is unique to your contract with your client.

The main agreement can be modified by using the appropriate forms in the Booking form.

If you have an established business model and want to edit the main agreement, or add it in html format to your website, you will need to purchase or upgrade to Premium level.

Why do you lock down the other levels?
Most legal templates are sold without support and advice being included. If you go to a legal team for advice it will cost you hundreds of pounds. We are able to include advice within your purchase by having a streamlined document system where we know what terms you are on and where to find any changes you have made. Without that, we could not offer advice and support. People come for the contracts but stay for the training, advice and support. Few people go into business understanding all the issues your contracts cover – and the law itself changes regularly. By having a standardised format, we can easily update you on what has changed, train you, advise you, and prepare the help you need within the group – all at a price few legal teams could offer.

Will my documents make me compliant?
Your documents will help you comply with your legal obligations (and give yourself some extra protection and advantages too). They are designed to go along side good practise and an understanding of your rights and obligations. If you do not work in accordance with the options set out on the documents, or make changes to the documents that reduce your rights or increase your obligations, you will not be compliant.

Why can’t I remove the KoffeeKlatch copyright claim from my documents?
Our documents remain our copyright. We assign to you a right to use them in accordance with our terms. The copyright claim is there to alert other people who may think of using them that they need to contact us before using our copyright material.

What is the difference between Global and UK options?
If both you and your client are in the UK, the UK version is fine. You can add in what you need for Scotland or NI. If either of you is not in the UK you need the global version. See here for more information >

Can I get phone or private support?
Your purchase does not include one to one support, but there is an option to purchase one to one support if you decide you need it. Find out more here >

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Any information we collect on you is used in accordance with our Data Privacy Policy. We’re not here to hassle you – just trying to serve you better.


Don’t get bamboozled by GDPR and get buried alive in documentation and policies that are not appropriate for your business.

Why not get yourself a whole year’s support in our dedicated GDPR group for VAs.

You don’t do exactly what other VAs do.  The Virtual Administration Profession contains a wide range of skills, tasks, business models and approaches.  Your niche, your practise (whether solo or with associates) and your customers all have a way of doing things.  There is no one size fits all.

We encourage you to get a real understanding of how tDPR affects your business, rather than try to impose a standard set of documentation on all businesses regardless.   When you take out the gobbledegook it is really not that hard.  A lot of people have a genious for confusing things.

If you are worried you should have done this earlier – don’t be self concscious new VAs are joining us all the time, and VAs who have gone through the GDPR process with us are joining us for a second  year as an easy way to keep up changes and sort out the weird and wonderful things that clients can throw at us.

Our goal is to see you set up with something that is easy for you to work with in your business rather than something that you keep having to breach in order to get the job done.

We are not focussed on tick box compliance or generating a lot of documents .   We want to help you get  really clear on GDPR so you can intelligently create (with help) what works for you.

Join the KoffeeKlatch team and other VAs to go through a supportive collaborative process that can work for you.

  • Data Privacy Policy specific for VAs
  • A simple structured audit of the data you hold
  • How to secure data, how to share it appropriately and securely
  • How to handle consent (when the final details are published)
  • What your responsibilities are as a business owner
    how you handle your own data
  • Help your clients get ready too
  • Where your data is located – do you know where your software keeps it?
  • How you handle clients’ data (and the clients!)
  • How to work with associates in a GDPR compliant way
  • Data Retention Policy that your clients will understand
  • A cookie policy method that won’t drive you crazy
  • And more as our group ask questions and move towards GDPR

We’re not here to frighten you. Our simple checklists and videos enable you to work at your own pace, in a way that is appropriate to how you work as a VA.   You’ll love how you create the policies that work for your VA business. You will find a lot of your VA friends are already here and getting great results

One year’s membership of our GDPR Facebook group with your checklists, video training, live webinars and your policy documents – supported by GDPR experts and other VAs.