VA Hiring Agreement

VA Hiring Agreement

£60.00£250.00 plus VAT

Are you taking on a VA to support your business?  Or are you a VA taking on an associate?   This VA hiring agreement is what you need to manage your relationship with them.  This contract is for the people you pay. Includes:
  • Booking form where you put all your variables from rates to deadlines and more
  • Main hiring terms – setting out your expectations and requirements to protect your business, from NDAs, to standards, to payment terms, marketing, poaching, using AI, copyright and more
  • Data Privacy form – for you to create a Data Processing Agreement (DPA) if your VA is handling personal data
  • Data Privacy form for sub-processor/associate – for you to use for VAs providing services to your clients that you charge your clients for
  • ICO Guidance notes
  • Sample security rules to help you protect your information
  • a  complete set of videos explaining what your documents mean, when to complete which ones, and how to complete them
  • and an alternative audio only set of explanations if you prefer you information in audio only format
  • group support in a dedicated customer only Facebook group where you can ask as many questions as you like
  • updated documents at no extra charge during your support period.
  • free mini IR35 course to help you figure out the tax side
You can upgrade between levels during your support period.  Not sure which level you need? Compare contract options here Buy once use for every VA you hire.

Included in the VA Hiring Agreement:

  1. VA Booking Form
  2. VA Data Processing Instructions
  3.  VA Hiring Agreement
  4. Sample security instructions
  5. Onboarding videos
  6. Group support for 6-18 months depending on the level you purchase
  7. BONUS: IR35 mini course
Have a Question?

What do the levels mean?
Your documents and support options are explained here >

Which level should I choose?
If in doubt choose a lower level. You can upgrade later to a higher level to extend your support period or get more flexibility on where you can edit your documents

What do I get in the support period?
You get access to unlimited support in the KoffeeKlatch Facebook customer group.

You get access to updates and additional material at no additional charge during your support period

You get access to our growing library of support material in the ‘KoffeeKlatch zone’ designed to help you manage clients comfortably using your legal documents as a positive tool.

Who writes these documents?
These documents are written by our team of business and legal experts and then reviewed by key customers to check they reflect the way you work today.

Are all the levels editable?
The Booking and Data Processing forms are designed to help you collect and gather the information that is unique to your contract with your client.

The main agreement can be modified by using the appropriate forms in the Booking form.

If you have an established business model and want to edit the main agreement, or add it in html format to your website, you will need to purchase or upgrade to Premium level.

Why do you lock down the other levels?
Most legal templates are sold without support and advice being included. If you go to a legal team for advice it will cost you hundreds of pounds. We are able to include advice within your purchase by having a streamlined document system where we know what terms you are on and where to find any changes you have made. Without that, we could not offer advice and support. People come for the contracts but stay for the training, advice and support. Few people go into business understanding all the issues your contracts cover – and the law itself changes regularly. By having a standardised format, we can easily update you on what has changed, train you, advise you, and prepare the help you need within the group – all at a price few legal teams could offer.

Will my documents make me compliant?
Your documents will help you comply with your legal obligations (and give yourself some extra protection and advantages too). They are designed to go along side good practise and an understanding of your rights and obligations. If you do not work in accordance with the options set out on the documents, or make changes to the documents that reduce your rights or increase your obligations, you will not be compliant.

Why can’t I remove the KoffeeKlatch copyright claim from my documents?
Our documents remain our copyright. We assign to you a right to use them in accordance with our terms. The copyright claim is there to alert other people who may think of using them that they need to contact us before using our copyright material.

What is the difference between Global and UK options?
If both you and your client are in the UK, the UK version is fine. You can add in what you need for Scotland or NI. If either of you is not in the UK you need the global version. See here for more information >

Can I get phone or private support?
Your purchase does not include one to one support, but there is an option to purchase one to one support if you decide you need it. Find out more here >


For pre-startups and early startups

For businesses with regular revenue

For established business models

Pricing (excl. VAT)*

*Pricing for addons, upgrades and standalones will differ. Please see individual products for more info.

£60.00 plus VAT
£95.00 plus VAT
£250.00 plus VAT
Add your own logo
Edit all contract wording
Signature area
Downloadable files
Onboarding videos
Complete your own details
Private review
Up to 3 changes
Facebook group support
6 Months
12 Months
18 Months
Usage Limits
Website Usage
PDF Upload Only
PDF Upload Only
No Limitation
Download and video access
6 Months
12 Months
18 Months

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Get 10% off our GDPR course when purchased alongside this contract!
Original price was: £150.00.Current price is: £135.00. plus VAT

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A VA Hiring Agreement just for you!

Use this VA Hiring agreement to give to your associates or your outsourced VA. If you are looking for an agreement to give to your clients you need VA terms of business.

You can get straight to the sweet spot and just add the special bits that this work for you.

Not only will this help protect your business, but will help you create:

  • Clarity about availability, what is to be done, and to what standard
  • Secure your client data and copyright
  • Handle GDPR without fuss or complications
  • Avoid unexpected tax bills
  • Not a general freelance agreement you have to wade through with lots of things that have nothing to do with the modern VA role and ignore data sharing in the cloud and more.

A specific VA hiring agreement fit for the way you work today!

Created by a legal and HR team

We use VAs all the time and have added our own experience of working with Virtual Assistants to more than 40 years of creating agreements and ways of working that help you grow your business without getting buried in compliance.

VA Hiring Agreement Options

The VA Hiring Agreement has an exclusive element where you chose:

  • If your VA has a company you choose one option
  • If they’re a sole trader you chose that option.

You just select the element that fits.

If you don’t know whether your VA does have a company check out our blog post.

Don't Delay!

It’s so easy to put it off, but it only takes a few moments to sort this out.

Then you will have a great way to onboard your new VA or associate without compromising:

  • security and GDPR
  • work standards
  • your brand

Just download the VA hiring agreement and go through it with your new VA.

You two can have a conversation about what you need and why. You’ll find that this added clarity is a bonus to your working relationship.

If you are not sure what it all means, just pop into to our customers only Facebook group and ask any questions you may have. KoffeeKlatch customers love the friendly and practical support that comes with your contract whichever level you purchase – and the onboarding videos and emails will help you understand the power of what you have just purchased and put it to good use.

Purchase both the VA Terms of Business and the GDPR for VAs and receive the following for FREE:

  1. GDPR Data Privacy Policy and;
  2. Web Acceptable Use Policy.

Automatically applies at checkout.