Contracts for your Virtual Assistant Business

EASY VIRTUAL ASSISTANT UK CONTRACTS

Essential Virtual Assistant Contracts specifically designed for those who work with clients or associates in the UK

Work with clients or associates worldwide?

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Virtual Assistant contracts - set boundaries, save time, boost profitability

Running a VA business can be stressful. There’s a lot that you’re expected to know, from GDPR and NDAs to IR35 and tax. You want to comply with the law, but the constant changes can make you feel completely overwhelmed.

Don’t worry. We won’t let you drown in a sea of legalese! With KoffeeKlatch, you don’t have to spend hours trying to work out what is going on and how it will affect you.

We’ve created a range of contracts for the online way that VAs work today.

Our contracts are simple written agreements defining what you will do, what your clients and associates should do, and what happens if anything goes wrong. They’re written by expert lawyers so you can be confident they will protect your business.

Not only that, but we provide you with ongoing legal support so you’re not alone.

We’ve prepared a range of the most commonly required virtual assistant contracts:

Contracts, policies and packages start at just £50 + VAT*

*excluding addons and standalones which differ in pricing.

Buy our Business Basics Pack and SAVE 20% per item
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Reasons to choose KoffeeKlatch’s Virtual Assistant Contracts

Why you need proper contracts in place:

  • Set boundaries to protect you and your VA business
  • Ensure you comply with the latest legislation
  • Keep your business relationships running smoothly
  • Save yourself time and hassle
  • Boost your profitability

What makes KoffeeKlatch contracts special:

  • Our contracts are drafted by a barrister and an HR professional in consultation with VAs, so they are legally sound and relevant to VA business realities
  • They’re written in language that’s easy for you and your clients to understand
  • They’re easy for you to issue with no hassle
  • They’re specially designed to suit the natural workflow within the VA industry
  • We understand the ‘gig’ economy with all its advantages and hidden dangers

Benefit from our help with initial onboarding and ongoing support:

  • Whenever the law changes, we drop updates into your folder at no extra charge as long as you are within your support period
  • You can join in with regular webinars and group chats to keep you up to speed
  • You get access to support for at least 6 months (more, if you buy anything above ‘basic’ level)

Contracts, policies and packages start at just £50 + VAT*

*excluding addons and standalones which differ in pricing.

Buy our VA Business Basics Pack and SAVE 20% per item
View Contracts
View Contract Level Comparisons

Which level of virtual assistant contract do you need?

You can choose Premium, Standard or Basic level contract/s. Each gives the same cover, but the branding and amount of support you receive varies according to where your business is at.
Basic
Standard
Premium

For pre-startups and early startups

For businesses with regular revenue

For established business models

Pricing (excl. VAT)*

*Pricing for addons, upgrades and standalones will differ. Please see individual products for more info.

£50
£90
£250
Add your own logo
Edit contract wording
Signature area
Downloadable files
Onboarding videos
Fillable client details
Legal team review
Up to 3 changes
Support and updates
6 Months
12 Months
18 Months
Usage Limits
Unlimited
Unlimited
Unlimited
Website Usage
PDF Upload Only
PDF Upload Only
No Limitation

Watch Annabel’s brief video to find out which level is right for you.

Learn more about our contract levels

Happy clients, happy associates, happy VAs

Taking on my first associate was really simple with the KoffeeKlatch associate agreements. I felt confident that the agreements would protect both of us if anything were to change and reassured by the level of detail they go into. Clauses on payments, holidays, confidentiality, standards of work etc. it's all there!
Claire GraceThe Assistant Quarters
I've just sent the Booking Form and Terms for the first time to a new client for signing. They have been incredibly complimentary about it. It's clear, comprehensive and they know exactly where they stand.
Emily DoverPA Me
When people ask me how do I cope with clients, contracts, data protection changes and running a VA business, I tell them I don't worry about it, I just ask KoffeeKlatch. I don't have to be confused or work it all out on my own.
Lucy MessaritisNixon Executive Support
I use KoffeeKlatch contracts and they are great! Only today I was checking the terms for one of my retainer clients who wants to forward unused time to the following month and there is was, very clear so that all I need to do is point the clause out to them.
Fiona GrundyFiona's Office
I cam to know Annabel and KoffeeKlatch when researching contracts for my VA business. The contracts were the most understanding I found and I was still confident they covered everything I needed. The support groups and knowing Annabel is on hand with her knowledge is also very reassuring.
Victoria GalbraithIdentify Virtual Assistant
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Which virtual assistant contract/s do you need?

We’ve prepared a range of contracts that are most commonly required by VAs. Click each title or scroll down to decide which you need.

Note that these contracts are designed for VAs in the UK who have associates and clients in the UK. If you’re in the UK and you work with clients or associates worldwide, please click the button below to see which contracts we’ve prepared to cover you.

View contracts for Global VAs

VA Terms of Business

As a VA, this contract is the one you issue to your clients.

It covers you for issues including GDPR, NDAs, copyright, IP, tax and more. 

It’s been designed to handle all the ways you might charge – whether retainer, hourly rate or project. It also has options for different rates, such as core hours, out of hours, and uplifts for specific work.

Included in the VA Terms of Business:

  1. VA Terms of Business
  2. VA Data Processing Form
  3. VA Booking Form
  4. BONUS: Mini IR35 Course

With these VA Terms of Business in place, your client expectations will be managed professionally as well as saving you time, money and stress. 

If you want a contract to give your VA team or VA associates, you need our VA Hiring Agreement.

VA Terms_New 032020
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VA Hiring New 032020
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VA Hiring Agreement

Do you employ a team of VAs, or outsource to VA associates? 

If yes, this is the contract you need to manage your relationships with them. 

The VA Hiring Agreement covers hiring VAs who run their own company as well as VAs who operate as a sole trader. It includes clear policies and procedures to protect you, including GDPR, copyright, non-compete clauses and NDAs. 

Included in the VA Hiring Agreement:

  1. VA Hiring Agreement
  2. VA Data Processing Instructions
  3. VA Booking Form
  4. Sample Security Instructions
With the VA Hiring Agreement, your team and associate relationships will be managed professionally as well as saving you time, money and stress.
 

If you want a contract to give your clients, you need our VA Terms of Business.

GDPR Privacy Policy

Work towards GDPR compliance with our bestselling GDPR Privacy Policy. Includes a step-by-step mini course to guide you through what to include within your policy as well as your cookies and data retention.

Included in the GDPR Privacy Policy:

  • Data Privacy Policy
  • Step-by-step Mini Course (Includes Cookie and Data Retention guidance)

Please note: This policy is FREE when purchasing our full GDPR Programme

GDPR policy
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GDPR Compliance for VAs

Worried about GDPR compliance? 

The General Data Protection Regulations (GDPR) are now in place, but it can be a struggle to figure out what VAs actually need to do (and what you don’t). What’s more, with constant changes, you need to keep up to date if you’re going to meet your legal obligations.

This programme is designed to help you comply with GDPR in an easy, supportive and practical way.  

Programme includes a free Data Privacy Policy at Premium level – usually sold for £80 plus VAT

GDPR Support Training Zone
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  • Private Facebook group just for VAs
  • Coaching and support on Data Protection
  • Dedicated GDPR training zone
  • Step-by-step course to take you through the process
  • Video training, checklists, planners, live webinars
  • Support to help you achieve full GDPR compliance
  • Your chance to get to grips with the changes that Brexit will bring
Access to the most supportive and comprehensive GDPR community for VAs is yours for 12 months at a time (you have the option to renew at the end of each year).

VA Business Pack: Save 20%

Build the ultimate business bundle for your Virtual Assistant business!

Choose any three items (or the full set of four) and SAVE 20% compared to the cost of buying them individually.   Free website acceptable use policy if your options include the Terms of Business pack and a GDPR option.

Options available within the bundle:

  1. VA Terms of Business Pack
  2. VA Hiring Agreement Pack
  3. Website Acceptable Use Terms
  4. GDPR Data Privacy Policy
  5. GDPR for Virtual Assistants Support

Your multi-buy discount will be applied automatically as you add each item to the cart.

Virtual Assistant Contract Bundle
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Work with clients or associates worldwide?

View contracts for Global VAs

Existing Customer?

If you are an existing KoffeeKlatch customer, you are entitled to discounted upgrades. Please click the button below and then login to view your options.
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