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EASY UK CONTRACTS TO PROTECT YOUR VIRTUAL ASSISTANT BUSINESS
Essential contracts specially designed for VAs who work with clients or associates in the UK
Work with clients or associates worldwide?
Proper contracts set boundaries, save time and boost your profitability
Running a VA business can be stressful. There’s a lot that you’re expected to know, from GDPR and NDAs to IR35 and tax. You want to comply with the law, but the constant changes can make you feel completely overwhelmed.
Don’t worry. We won’t let you drown in a sea of legalese! With KoffeeKlatch, you don’t have to spend hours trying to work out what is going on and how it will affect you.
We’ve created a range of contracts for the online way that VAs work today.
Our contracts are simple written agreements defining what you will do, what your clients and associates should do, and what happens if anything goes wrong. They’re written by expert lawyers so you can be confident they will protect your business.
Not only that, but we provide you with ongoing legal support so you’re not alone.
We’ve prepared a range of contracts that are most commonly required by VAs:
VA contracts, policies and packages start at just £45 + VAT each
Buy our VA Business Basics Pack and SAVE 20% per item
Reasons to choose VA contracts from KoffeeKlatch
Why you need proper contracts in place:
- Set boundaries to protect you and your VA business
- Ensure you comply with the latest legislation
- Keep your business relationships running smoothly
- Save yourself time and hassle
- Boost your profitability
What makes KoffeeKlatch contracts special:
- Our contracts are drafted by a barrister and an HR professional in consultation with VAs, so they are legally sound and relevant to VA business realities
- They’re written in language that’s easy for you and your clients to understand
- They’re easy for you to issue with no hassle
- They’re specially designed to suit the natural workflow within the VA industry
- We understand the ‘gig’ economy with all its advantages and hidden dangers
Benefit from our help with initial onboarding and ongoing support:
- Whenever the law changes, we drop updates into your folder at no extra charge as long as you are within your support period
- You can join in with regular webinars and group chats to keep you up to speed
- You get access to support for at least 6 months (more, if you buy anything above ‘basic’ level)
VA contracts, policies and packages start at just £45 + VAT each
Buy our VA Business Basics Pack and SAVE 20% per item
Which level of contract do you need?
You can choose Premium, Standard or Basic level contract/s. Each gives the same cover, but the branding and amount of support you receive varies according to where your business is at.
Premium
£250 + VAT
Add your own logo
Unlimited uses
18 months support and updates
Fillable client details
Signature area
Downloadable files
Edit contract wording
Legal team review of < 3 changes
KoffeeKlatch Logo
Standard
Most Popular
£85 + VAT
Add your own logo
Unlimited uses
12 months support and updates
Fillable client details
Signature area
Downloadable files
KoffeeKlatch Logo
Edit contract wording
Legal team review of changes
Basic
£45 + VAT
KoffeeKlatch Logo
Unlimited uses
6 months support and updates
Fillable client details
Signature area
Downloadable files
Add your own logo
Edit contract wording
Legal team review of changes
Watch Annabel’s brief video to find out which level is right for you.
Happy clients, happy associates, happy VAs
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Which contract/s do you need?
We’ve prepared a range of contracts that are most commonly required by VAs. Click each title or scroll down to decide which you need.
Note that these contracts are designed for VAs in the UK who have associates and clients in the UK. If you’re in the UK and you work with clients or associates worldwide, please click the button below to see which contracts we’ve prepared to cover you.
VA Terms of Business
As a VA, this contract is the one you issue to your clients.
It covers you for issues including GDPR, NDAs, copyright, IP, tax and more.
It’s been designed to handle all the ways you might charge – whether retainer, hourly rate or project. It also has options for different rates, such as core hours, out of hours, and uplifts for specific work.
Included in the VA Terms of Business:
- VA Terms of Business
- VA Data Processing Form
- VA Booking Form
- Onboarding Videos
- Group support and updates, live webinars
With these VA Terms of Business in place, your client expectations will be managed professionally as well as saving you time, money and stress.
If you want a contract to give your VA team or VA associates, you need our VA Hiring Agreement.
VA Hiring Agreement
Do you employ a team of VAs, or outsource to VA associates?
If yes, this is the contract you need to manage your relationships with them.
The VA Hiring Agreement covers hiring VAs who run their own company as well as VAs who operate as a sole trader. It includes clear policies and procedures to protect you, including GDPR, copyright, non-compete clauses and NDAs.
Included in the VA Hiring Agreement:
- VA Hiring Agreement
- VA Data Processing Instructions
- VA Booking Form
- Sample Security Instructions
- Onboarding Videos
- Group support and updates, live webinars
With the VA Hiring Agreement, your team and associate relationships will be managed professionally as well as saving you time, money and stress.
If you want a contract to give your clients, you need our VA Terms of Business.
Business Policies
Want to make sure your VA business is compliant and legally stress-free?
This comprehensive Policy Starter Pack comprises a set of short, simple business policies that cover everything you need, with no complications and no irrelevant waffle.
These policies are designed to work with our other contracts. Or, if you already have suitable contracts in place, it will stand alongside your own.
Included in the Policy Starter Pack:
- Data Privacy Policy
- Data Retention Policy
- Health and Safety Policy (Under 5 Staff)
- Equality Policy
- Social Media Rules
- Social Media Rules for Professionals
- Cookie Policy Guidance Worksheet
- Group support and updates, live webinars
GDPR Compliance for VAs
Worried about GDPR compliance?
The General Data Protection Regulations (GDPR) are now in place, but it can be a struggle to figure out what VAs actually need to do (and what you don’t). What’s more, with constant changes, you need to keep up to date if you’re going to meet your legal obligations.
This programme is designed to help you comply with GDPR in an easy, supportive and practical way.
- Private Facebook group just for VAs
- Coaching and support on Data Protection
- Dedicated GDPR training zone
- Step-by-step course to take you through the process
- Video training, checklists, planners, live webinars
- Support to help you achieve full GDPR compliance
- Your chance to get to grips with the changes that Brexit will bring
Access to the most supportive and comprehensive GDPR community for VAs is yours for 12 months at a time (you have the option to renew at the end of each year).
VA Business Pack: Save 20%
Build the ultimate business bundle for your Virtual Assistant business!
Choose any three items (or the full set of four) and SAVE 20% compared to the cost of buying them individually.
Options available within the bundle:
- VA Terms of Business Pack
- VA Hiring Agreement Pack
- Policy Starter Pack
- GDPR for Virtual Assistants Support
Your multi-buy discount will be applied automatically as you add each item to the cart.
Work with clients or associates worldwide?
Existing Customer?
If you are an existing KoffeeKlatch customer, you are entitled to discounted upgrades. Please click the button below and then login to view your options.