Contracts for your Virtual Assistant Business


Essential Virtual Assistant contract templates and data privacy support for VAs working in the UK who are working in an AI assisted world.

Work with clients or associates worldwide?

Virtual Assistant contracts designed to help you grow

In an increasingly AI automated world, how does a VA contract properly, and operate profitably yet still comply with data privacy, confidentiality and more.  This is for you and for your future.

Contracts start at just £55 + VAT*

*excluding addons and standalone policies which start at £10 plus VAT.

Buy our VA Business Basics Pack and SAVE 10% per item if you choose three or more paid items from the pack.

Happy clients, happy associates, happy VAs

This contract is the one you issue to your CLIENTS.

It covers you for issues including data privacy, GDPR, NDAs, copyright (for work created with our without AI) , IP, tax and more. 

It’s been designed to handle all the ways you might charge – whether retainer, hourly rate, or project. It also has options for different rates, such as core hours, out-of-hours, and uplifts for specific work.  Add your business details, your client’s details, your rates, your packages and you are ready.

Included in the VA Terms of Business:

  1. VA Terms of Business
  2. VA Booking Form
  3. UK Data Processing Form
  4. UK Data Contractual Terms
  5. Security rules
  6. Extensive videos on how to complete and use your documents
  7. Group support in Facebook

With these VA Terms of Business in place, your client expectations will be managed professionally as well as saving you time, money and stress. 

If you want a contract to give your VA team or VA associates (someone you are paying), you need our VA Hiring Agreement.

VA Hiring Agreement

Do you employ a team of VAs, or outsource to VA associates?   This is the one you issue to your TEAM

The VA Hiring Agreement covers hiring VAs who run their own company as well as VAs who operate as a sole trader. It includes clear policies and procedures to protect you, including GDPR, copyright, non-compete clauses and NDAs. 

Included in the VA Hiring Agreement:

  1. VA Booking form
  2. VA Hiring Agreement
  3. VA Data Processing Instructions for supporting your business
  4. VA Associate Data Processing Instructions (sub data processor)
  5. Data privacy contractual terms
  6. VA Booking Form
  7. Sample Security Instructions
  8. ICO guidance notes
  9. Videos on how to complete your documents and Facebook group support
With the VA Hiring Agreement, your team and associate relationships will be managed professionally as well as saving you time, money and stress.

If you want a contract to give your CLIENTS, you need our VA Terms of Business.

GDPR Privacy Policy

Work towards GDPR compliance with our bestselling GDPR Privacy Policy. Includes a step-by-step mini course to guide you through what to include within your policy as well as your cookies and data retention.

Included in the GDPR Privacy Policy:

  • Data Privacy Policy
  • Step-by-step Mini Course (Includes Cookie and Data Retention guidance)

Please note:  Do not add to cart if you are purchasing a GDPR programme.  You will get this in your online course.  This policy is FREE when purchasing our full GDPR Programme

GDPR Compliance for VAs

Worried about GDPR compliance? 

The General Data Protection Regulations (GDPR) are now in place, but it can be a struggle to figure out what VAs actually need to do (and what you don’t). What’s more, with constant changes, you need to keep up to date if you’re going to meet your legal obligations.

This programme is designed to help you comply with GDPR in an easy, supportive and practical way.  

Programme includes a free Data Privacy Policy at Premium level – usually sold for £80 plus VAT

Access to the most supportive and comprehensive GDPR community for VAs is yours for 12 months at a time (you have the option to renew at the end of each year).

VA Multi-Buy Business Pack: Save 10%

Build the ultimate business bundle for your Virtual Assistant business!

Choose any three items and SAVE 10% compared to the cost of buying them individually.   

Options available within the bundle:

  1. VA Terms of Business Pack*
  2. VA Hiring Agreement Pack
  3. GDPR Data Privacy Policy* OR
  4. GDPR for Virtual Assistants Support*

Your multi-buy discount will be applied automatically as you add each item to the cart.  *Bonus website terms of use will be added to document portal if you purchase two items with an asterisk, plus bonus IR35 mini programme

Your KoffeeKlatch Virtual Assistant contracts are written by experts

Our team of experts including lawyers, communicators and GDPR specialists keep track of any changes in laws and technology so you don’t have to worry.  It’s just like having your own team – but without the expense.

Different options to match where you are on your Virtual Assistant journey

Just learning or getting started?

Just learning or getting started?

Try our three for two basics offer that will get you learning and ready for your first paying clients.

Established with a team?

Check out the flexible VA pack with a 10% discount code and get yourself sorted out with three items (plus a bonus fourth) that will help you get your business organised.

Work with clients or associates worldwide?

Existing Customer?

If you are an existing KoffeeKlatch customer, you are entitled to discounted upgrades. Please click the button below and then login to view your options.